Posts Tagged ‘Therapy Manager’

Professional guidance on recording notes in Electronic Patient Records for Therapies

Friday, May 20th, 2011

With the current level of uncertainty around the NPfIT a number Therapy Services departments are beginning to consider migrating to Therapy-specific Electronic Patient Record (EPR) Systems to improve data capture and performance-based decision making. Systems like Therapy Manager are more than capable of delivering in these areas but consideration also needs to be given to the practicalities (processes and standards) of note-taking on an electronic system.

Why are correctly electronically recorded notes important?

Regardless of the medium (electronic or paper) the notes produced during assessment and treatment are intended to produce an objective record of past medical history, clinical decision-making and planned treatment. As such, electronic notes like their paper equivalent should comply with HPC guidelines and be capable of robust peer review. However, notes are also being used increasingly to justify the level of reimbursement for given services or to determine the quality of care provided to patients, and with this in mind clinicians need to be given clear guidance on how their note-keeping should address these supplemental requirements.

Best practice for notes

As with all clinical notes, electronic notes should:

  • Be recorded for every patient contact (including telephone calls and letters)
  • Be completed within 24 hours of the patient contact
  • Include the date, time and clinicians name
  • Document any non-attendance on the patient’s part (i.e. UTA’s and DNA’s)

EPR systems address many of these issues either automatically or systemically. With a system like Therapy Manager, auditability is assured as the system will time and date stamp every note or assessment with the name of the responsible clinician. It also sets them to “Read Only” at midnight, ensuring the protection of both the patient and the clinician. Notes are also categorised and arranged chronologically for ease of access, ensuring that all the relevant data is available to aid in informed and auditable decision making.

Structured Notes and Assessments

Researchers have suggested that for situations where workflow and note content requirements lend themselves to relatively formulaic clinical documentation, such as with outcome measures or assessments, a structured entry system is the most appropriate. Therapy Manager has the capacity to input information into pre-defined electronic assessments or create notes around structured templates which will promote the standardisation of information, ensuring that it is readily available in a format that is recognisable to all clinicians.

The move away from paper notes

With the move towards EPR’s, attention needs to be given to the prior paper trail currently held within Therapies. The Department of Health recommends a process by which prior paper notes are summarised in the EPR, and can then be archived until such time as they are destroyed. Any documentation and all patient notes going forward can be easily scanned and attached to the individual patient record, ensuring that all information can be instantaneously accessible across Therapies. Trusts can also seek to implement innovative methods of data entry to further increase the efficiencies of electronic notes, such as digital pens and dictation devices.

About Pathway Software

Pathway Software (www.pathwaysoftware.com) specialises in the design and development of patient information systems for Allied Health professionals.

Its flagship product, Therapy Manager, is an Electronic Patient Record (EPR) system specifically designed for Therapy Services to provide decision makers with the ability to track and manage clinical activity and analyse cost of care by patient, episode or service. The system also demonstrably reduces administration time and the costs of managing Therapy Services.

How to accurately deliver and use Cost of Care in Therapies

Wednesday, March 30th, 2011
Background

In today’s performance oriented climate, the ability to accurately capture the cost of treatment in Therapies is becoming an operational imperative. But getting your hands on accurate cost data in a timely manner is often a challenge. In this article we discuss:
  • What is Cost of Care and why is it important?
  • Analysing Cost of Care
  • Using Cost of Care analysis
  • Challenges of Capturing Cost of Care
  • Practical Implementation
What is Cost of Care and why is it important?

Cost of Care refers to the actual cost of clinical time and assets used in treating the patient through an episode of care.
Its importance has increased in the last financial year as Service Providers providers seek to:
  • Cost treatments more accurately for negotiations with commissioners
  • Understand where actual costs are being incurred
  • Implement service re-design based on financial constraints
Analysing Cost of Care

With the appropriate systems in place it is possible to capture the underlying cost data as part of day to day clinical activity. Consequently, there is no adverse impact on productivity as a result of capturing the data and no requirement for your clinicians to manually record or tally data.
With the underlying data captured and reconciled with an episode of care it is possible to dig into it to analyse:
  • the cost of an individual episode or average of multiple episodes
  • average cost by condition
  • average cost by team or speciality
  • average cost by site/location
Using Cost of Care analysis

The ability to capture and coherently analyse cost of care will enable you to:
  • Negotiate more accurately with GP-commissioning consortia
  • Re-charge accurately to other Directorates
  • Increase awareness amongst staff of the value of their time and expertise
  • Increase awareness amongst staff of their purchasing decisions
  • Use the combination of Price and Outcomes (through Patient Reported Outcome Measures) to create competitive differentiation in the health marketplace
Challenges of capturing Cost of Care
As with any data that is going to underpin significant decisions confidence in its accuracy is paramount. Currently, many Therapies departments are struggling to collate and process the basic data required to calculate cost of care. Typical challenges include:
  • The required data, if it is available electronically, is held in different systems that don’t speak to each other
  • Activity data is recorded on paper, if at all
  • Too much administrative effort is required to process and analyse the data in a timely manner
  • Manual collation of data results in processing errors which undermines confidence in the data
Practical Implementation

The key to calculating cost of care is the ability to transparently capture all financially-related data through out the patient journey. An electronic patient record, like Therapy Manager, captures every aspect of clinical and non-clinical activity throughout the patient journey and reconciles that with the clinician, band and hourly rate to provide episodal costing at the touch of a button. This can then be combined with any other data held about the episode, such as: Condition, Referrer, Referral Source and Case Complexity.

About Pathway Software

Pathway Software (www.pathwaysoftware.com) specialises in the design and development of patient information systems for Allied Health professionals.

Its flagship product, Therapy Manager, is an Electronic Patient Record (EPR) system specifically designed for Therapy Services to provide decision makers with the ability to track and manage clinical activity and analyse cost of care by patient, episode or service. The system also demonstrably reduces administration time and the costs of managing Therapy Services.

Government amends controversial health reforms

Friday, March 4th, 2011
The government has just announced an amendment to its controversial Health and Social Care bill which will remove the previous reference to the tariff being the “maximum” price charged for NHS services.

The amendment, outlined by health minister Simon Burns today removes the references to the maximum tariff price, but still retains allusions to the fact that the tariff could specify different prices amongst different providers. These prices, it specifies, cannot however now be determined by the private or public ownership of the provider or any other status aspect. This implies that although Monitor may specific different prices for different providers, this must be considered on a case-by-case basis, contrary to prior indications.

The Department of Health (DoH) have stated that the move comes in opposition to previous suggestions that private sector providers would benefit from more pay than their NHS equivalents for doing the same work from the reforms. Previously, it was indicated that some private sector providers benefitted from contracts which paid them around 11 per cent more than the NHS cost.

The DoH go on to state that amendment would allow Monitor not to vary the tariff according to the status of a provider as public or private sector, but instead to reflect unavoidable cost differences, such as geographical variations in wages and the cost of land.  The tariff is however already reflective of such geographical differences in cost through the Market Forces Factor, which is calculated for each provider.

Health secretary Andrew Lansley was reported as reasserting that the intentions of the amendments were to focus competition onto quality and outcomes as opposed to price. “We want the tariff to be a nationally regulated price, not a starting point for price competition” he said.

Whilst the previous notions of price competition were widely denounced, the flexibility to use tariff as a maximum has already been used by commissioners locally to agree a lower rate for some procedures. These changes will therefore require trusts to have a total and accurate picture of the true Costs of Care in order to ensure they are correctly charging for procedures, a key aspect of electronic patient record (EPR) systems software such as Therapy Manager.

Original Source HSJ

About Pathway Software

Pathway Software (www.pathwaysoftware.com) specialises in the design and development of patient information systems for Allied Health professionals.

Its flagship product, Therapy Manager, is an Electronic Patient Record (EPR) System specifically designed for Therapy Services to provide decision makers with the ability to track and manage clinical activity and analyse cost of care by patient, episode or service. The system also demonstrably reduces administration time and the costs of managing Therapy Services.

Breaking through

Monday, February 28th, 2011

Bob Bond, Director of Pathway Software, talks with Health Investor about the challenges of developing an early-stage business in the Healthcare sector.

‘Frosty conditions and a background of dramatic reform can’t keep the entrepreneurial spirit down in the healthcare sector, finds Nikki Allen.

Despite a backdrop of economic gloom and a drastic shake-up to the UK’s health service, there is evidence of some sort of renaissance in the health space at the moment. The sector’s giants may have had some formidable struggles over the past two years, but they could do worse than look closely at the other end of the market, where a number of fledgling firms are showing admirable entrepreneurial zeal.

But just who are these companies that are making a name for themselves and how are they doing it – and what impact could they have on the wider sector? The young healthcare firms seeing rapid growth in the market appear to fall broadly into four categories: care home providers; technology manufacturers; staffing companies and marketers.

One of the care homes that has seen impressive growth since its founding five-years-ago is Scottish firm Balhousie Care Group. The company is now the largest privately owned group of nursing homes inScotland, and operates 20 homes with a 50:50 mix between self-funded and socially-funded residents.

According to Tony Banks, founder, managing director and the organisation’s sole shareholder, he chose the ideal time to launch into this sector: “The main driver [for our success] is demographics: people living longer and a wealthier population. A certain percentage of the population will always require long-term residential care,” he explains.

“Also, we have a number of opportunities because care home stock needs updating – it is now old and tired and over 15-years-old,” Banks explains. “Large corporate players are fairly inactive in the new development model compared to three or four years ago, land prices and build costs are down and there is little market pressure to increase prices.

“All this means that budgetary constraints on government are forcing the NHS and local authorities to look at more cost effective options of provision,” he adds.

Bob Bond, director of newly-founded technology firm Pathway Software, agrees that there has never been a more compelling time to enter the health market – particularly, he argues, when it comes to providing technology to the NHS. Bond, who established his company in April 2009, explains that it was set up due to a mixture of “circumstances, macro factors and due diligence”.

“My partner and I had a feeling that the public sector would be something of a ‘safe haven’ during troubled times and we got a sense that local procurement would soon be back on the agenda,” he explains.

“The clincher was when we met with the trust that had co-developed the software that we subsequently invested in, Therapy Manager. They enthusiastically confirmed that the software had completely transformed service provision within the therapy department and saved more than £3.5 million over three years. The combination of these factors convinced us that this was a viable business opportunity.”

“However,” Bond goes on, “in our experience, this isn’t always matched by a corporate appetite to invest in technology and follow through on the organisational change that needs to be undertaken to generate the returns that technology is capable of delivering.”

To overcome this worry, the firm is taking a longer term view: “We believe that the current investment blockage will subside as trusts realise that battening down the hatches will not deliver the efficiencies that are required. This is certainly a lucrative sector in the medium to long term.”

Meanwhile, the marketing of healthcare products and devices is beginning to carve a niche in the sector for the first time, at least if the success of HighTech Health is anything to go by. Mat Taylor, international sales manager at the firm, believes healthcare marketing is in a “great position despite all of the gloom and doom about the economy”.

“We operate in the home healthcare market and more and more people are seeking devices to help alleviate various conditions,” he says. “People often struggle on with various conditions due to the difficulty in accessing health services, or the cost of alternative therapies.”

One of the most notable sub-sectors for speedy growth, though, is recruitment. This boom in health sector recruitment is doubtless down to the fact that during a time of uncertainty in the NHS, taking on a locum for a day or a few weeks is safer for hospitals, financially and legally, than hiring a new member of staff. And if HR has been managed poorly within hospitals, there is a clear gap in the market for expert recruiters to fill.

Robert Stiff, founder and managing director of staffing firm Team24 – the winner of a host of entrepreneurial and start-up awards – explains that it’s “likely that healthcare recruitment will remain buoyant over the next few years as statistically there are more nurses retiring or leaving the NHS than those who are currently in training… and the proposed sale of NHS Professionals to the private sector will, in my view, create a vacuum that will need to be filled by commercial agencies”.

With all this potential success for new starters in healthcare, do the experts reckon a host of new entrants can follow? Interestingly, the answer is a resounding no.

“I think we may see less and less young start up healthcare companies coming into this space in 2011 due to the ever increasing barriers to entry, such as regulatory concerns,” explains Mat Taylor. “Also, a lot of innovation is being stifled by underfunding of universities’ research departments and the high costs associated with product development.”

Tony Banks agrees: “The barriers to entry are significant for new players with no experience and with no track record. The heavy regulation and lack of capital are two of the main obstacles, plus things like no track record, changing market place and customer expectations and demands.”

The technology sector, too, could be a tricky sector for start-ups in 2011, argues Bond. “Inevitably there will be new entrants where clever technology can be repurposed in healthcare but in terms of IT ‘pure plays’ I suspect these will be limited.

“Entrepreneurs will be disinclined to target the public sector in general due to fears about budgets and meanwhile, private equity firms will be mitigating their exposure to the public sector and limiting the amount of development capital available to start-up and early-stage businesses,” he explains.

Even the darling of the start-ups – staffing – may not prove an easy target. “The high standards of compliance demanded by the NHS is making it incredibly difficult to clear nurses on to agencies books,” says Team24’s Robert Stiff, exasperation. “Furthermore, the level of investment required for start-ups will limit the number of companies looking to move into healthcare,” he adds. “However, I do anticipate that the sector will show growth in numbers with the introduction of new ‘boutique’ agencies working within defined sectors of the healthcare industry.”

Perhaps there’s hope yet for some new kids on the block.’

Original Source Health Investor

About Pathway Software

Pathway Software (www.pathwaysoftware.com) specialises in the design and development of Electronic Patient Record (EPR) systems for Allied Health professionals.

Its flagship product, Therapy Manager, is specifically designed for Therapy Services to provide decision makers with the ability to track and manage clinical activity and analyse cost of care by patient, episode or service. The system also demonstrably reduces administration time and the costs of managing Therapy Services.

The next generation of Therapy Manager

Monday, February 28th, 2011
Pathway Software have released the new generation of their Electronic Patient Record (EPR) system Therapy Manager with an innovative new system for managing In-patient activity and an enhanced reporting engine reflecting the true costs of care.

What’s new for In-patient?


Inpatient scheduling has been streamlined to efficiently display and manage all live scheduled activity. From the point of referral, the patient can be immediately scheduled for an In-patient contact with the appropriate clinician. The addition of a worksheet enables immediate visualisation of all patients according to location and urgency, with the option to plan contact and book follow-up appointments within just five clicks. This innovative method of In-patient management should result in an overall reduction of clinical and administrative time.

What’s new in reporting?


The new version also features an enhanced reporting engine with the focus placed on financial outputs. This is in line with increasing commercial pressures on Trusts to deliver detailed insights into costs and exactly where they are being incurred.

These outputs can assist in comparing actual figures with their targets to determine performance and the true costs of clinical time and activity. Having a detailed knowledge of costs is pertinent under increasing demands for better performance with increasing cutbacks to both finance and resources.

The new version will update the current system utilised in Therapies to members of the Betsi Cadwaladr University Health Board in North Wales and be newly implemented to over 100 clinicians at Chesterfield Royal Hospital NHS Foundation Trust.

About Pathway Software

Pathway Software (www.pathwaysoftware.com) specialises in the design and development of patient information systems for Allied Health professionals.

Its flagship product, Therapy Manager, is an Electronic Patient Record (EPR) system specifically designed for Therapy Services to provide decision makers with the ability to track and manage clinical activity and analyse cost of care by patient, episode or service. The system also demonstrably reduces administration time and the costs of managing Therapy Services.

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